<aside> 📌 YOUR ULTIMATE PROJECT PLANNING HUB:

Get a bird’s-eye view of your tasks and projects, manage weekly and daily deadlines, and tackle unscheduled goals with ease. With spaces for a task manager, meeting notes, goals, milestones, and a calendar, plus time blocking and tracking, you’ll stay organized and on top of every detail.

It’s like having a personal project manager right at your fingertips—because you deserve a plan that’s as dynamic as you are!

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Check-In

daily summary

<aside> Potential Bottlenecks Analysis:

• Time blocking and tracking in separate databases could make it difficult to correlate planned vs actual time spent
• Project Goals and Milestones being separate might create disconnect in tracking progress
  • Multiple overlapping task views may cause confusion between Task Manager, Unscheduled Tasks, and Calendar sections
• Multiple database views of tasks across different sections could lead to task duplication </aside>

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<aside> Implementation Steps:

1. Property additions to Task Manager database:- Add "Task Type" multi-select property with values: • Project Task • Meeting Task • Goal-related • Routine • Unscheduled • Time Block- Add "Source/Related To" relation property that can link to: • Projects (from project tracker) • Meetings • Goals- Add "Dashboard View" select property with options: • Daily Summary • Due Today • Weekly Overview • Calendar • Unscheduled • All Tasks
2. Dashboard View Implementation:
   • Create a new database view specifically for the Dashboard: • Configure to show only high-priority tasks • Group by project or category • Use compact view for at-a-glance information • Include status, priority score, due date, and source columns
   • Add filters to show: • Only active tasks (not completed) • Only tasks marked for "Dashboard View" • Tasks due within the next 7 days or with priority score > 50
   • Create color conditions based on priority score: • 80-100: Red (urgent/critical) • 50-79: Orange (important) • 30-49: Yellow (moderate) • 0-29: Green (low priority)

The key difference between the Dashboard View and Daily Summary:

• Dashboard View: Provides a strategic overview of all high-priority tasks across projects, organized by importance rather than just time. Shows the "big picture" with emphasis on what needs attention most urgently.
• Daily Summary: Focuses specifically on today's activities and accomplishments, serving as a daily check-in point rather than a strategic overview. More tactical and time-based.

Think of the Dashboard as your project control center while the Daily Summary is your daily journal of activity. The Dashboard helps with decision-making about where to focus efforts across all projects, while Daily Summary tracks what was actually done each day.

<aside> Implementation example: You could implement this by adding a custom view to your Task Manager database that shows:

• A kanban board grouped by project
• Tasks filtered by Priority Score > 50 OR Due within 7 days
• Color coding based on the Priority Score formula
• Cards showing assigned person, due date, and priority score

The Priority Score is a formula that automatically calculates how important or urgent a task is based on several factors. It creates a numerical value (from 0-100+) that helps you see at a glance which tasks need your attention most.

Here's how the Priority Score works:

1. Deadline Proximity

• Tasks due within 1 day: +100 points (highest urgency)
• Tasks due within 3 days: +80 points (very urgent)
• Tasks due within 7 days: +60 points (moderately urgent)
• Tasks due within 14 days: +40 points (somewhat urgent)
• Tasks due beyond 14 days: +20 points (planned ahead)
• Tasks with no due date: +10 points (lowest urgency)

2. Additional Priority Factors

• Tasks currently "In Progress": +15 points (already started work)
• Meeting-related tasks: +10 points (preparation needed)
• Tasks connected to projects/goals: +10 points (strategic importance)

3. Color Coding System

• Red (80-100): Critical/Urgent - requires immediate attention
• Orange (50-79): Important - high priority but not critical
• Yellow (30-49): Moderate - needs attention soon
• Green (0-29): Low priority - can be addressed later

The color coding will be applied automatically based on the calculated Priority Score. You don't need to manually set priorities - the system calculates them for you based on the properties you've already set (due dates, task types, connections to projects, etc.).

For example, if you have a task due tomorrow that's related to a meeting and is in progress, it would get: 100 (due within 1 day) + 15 (in progress) + 10 (meeting task) = 125 points, showing as red to indicate highest priority.

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1. Formula for "Priority Score":

   // Priority Score Formula
   if(prop("Due Date") == null, 10,
     if(dateBetween(now(), prop("Due Date"), "days") <= 1, 100,
       if(dateBetween(now(), prop("Due Date"), "days") <= 3, 80,
         if(dateBetween(now(), prop("Due Date"), "days") <= 7, 60,
           if(dateBetween(now(), prop("Due Date"), "days") <= 14, 40, 20)
         )
       )
     )
   ) + 
   if(prop("Status") == "In Progress", 15, 0) +
   if(contains(prop("Task Type"), "Meeting Task"), 10, 0) +
   if(empty(prop("Source/Related To")), 0, 10)o")), 0, 10)
   

2. Update database views:- Configure each existing view to filter based on: • "Dashboard View" property • "Due Date" (for timeframe-specific views) • "Status" (for completion state)- Add "Priority Score" as a sort option for all views- Create a color-coded format for Priority Score to provide visual indicators

3. Integration with Time Blocking:- Add a "Related Task" relation property to the Daily Schedule database linking to the Task Manager- Add a formula property "Time Allocated" in Task Manager that pulls planned duration from related time blocks- Create a "Time Tracking Summary" rollup property that aggregates actual time spent from the Time Tracker database </aside>

Projects Overview

project tracker

Meetings

Meetings

Task Manager

task manager

Goals & Milestones

project goals

project milestones

Calendar

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